Parents Evenings need sound planning skills, backed by strong co-ordination on the night, with active participation between teachers, parents and school staff to be successful.
Typically, school staff plan and organise the logistics of fitting in a large number of appointments within a limited timeframe, with busy parents juggling work and other outside commitments to arrive in good time to begin their meetings with teachers.
While a regular event, the planning and organisation is still extremely time consuming, often absorbing staff time and resources, usually at the expense of other equally important school tasks. That’s why at My School Portal we’ve developed a new Parents Evening feature which offers schools a simple, online booking process to help take the organisational strain, freeing up staff time and ensuring the evening’s appointments run smoothly.
The new system for Parents Evenings means that parents can instantly book their appointment times online, removing the need for paper forms. The system is fully supportive of modern smartphones allowing parents to book on the go. Where parents have something specific that they wish to discuss at the meeting, they can add advance notes for teachers, enabling them to make the most of the time and importantly allowing staff time to prepare.
The new Parents Evening feature saves staff valuable admin time by automatically syncing data from the school management systems (including SIMS, iSAMS, WCBS Academic, Progresso and SchoolBase). Its efficiency and ease of use means that staff no longer have to organise and print appointment sheets, or process reply slips. Instead our Parents Evening feature automatically creates appointments from school MIS data, giving teachers the information they need so they can prepare for meetings.
Designed to suit the needs of Junior and Senior schools, the system allows teachers to specify when they are available. Parents evenings can be configured for specific year groups or forms, different appointment lengths for SEN students, and also to accommodate single teacher/student and single lesson/student combinations.
Parents and teachers can access a schedule of their appointments so everybody is fully prepared for the event and missed appointments become a thing of the past.
Here’s what some of our schools have to say about the feature:
“The Parents Evening feature provides an opportunity for teachers to set up a booking form for parents to choose a convenient time to meet with staff members to discuss pupil progress across all areas of academic, pastoral and extra-curricular aspects of school life. It is easy to set up and allows the class teachers to produce a schedule of appointments linked to individual pupils in each year group.
“The Parents Evening module forms an integral part of our school aim to maintain good communication with parents through regular reporting procedures including parents’ evenings, assessments and written reports all of which are supported by MSP.” Clive Holder Senior Deputy, Mathematics at Edgeborough School
Leanne Dundee, Farringtons School, says: “Parents and staff alike have found the Parents Evening module fantastically easy to use. The feedback has been positive and it has greatly reduced the administration required. We love it!”